TABLES: 6' X 30" undraped.Two chairs provided per table.Electrical access is available for all tables at $10.00. If your exhibit shelving is higher than 3', you must submit a photograph of your display with your completed application. You are also responsible for your own electrical extension cords.
FEES: Table fees are $235.00, additional tables are $215.00. Exhibitors may not share tables, nor may they sell or give their tables to other dealers. There will be no refunds after August 31, 2010.A 50%, non-refundable deposit (US. Funds) must accompany the fully completed contract. The final payment is due no later than August 1, 2010. It is your responsibility to observe the balance due date. No reminder notices will be sent. Your cancelled check, Visa, MC, AMEX slips will serve as your receipt of payments to Handmade Treasures Inc. Please mail your completed application with payment to: Handmade Treaures Inc., 19805 Grove Mill Road, Stewartstown, PA 17363 USA.
SALESROOM REQUIREMENTS: Set up time is Saturday, November 13, 2010 from 7:00am-9:30am. Salesroom hours are from 10:00am-3:30pm, on the same day. Exhibitors must remain set up throughout the official show hours. No early exhibitor move outs will be permitted unless approved by Handmade Treasures Inc. prior to the show.! A maximum of one assistant per table is permitted. No table location or exhibit changes will be made on the day of the show. All items for sale must be priced in US Currency. There will be a brief exhibitor's meeting prior to the opening of the show. Please dress professionally! No pets will be allowed in the showroom an any time.
HOTEL: A special group rate of $124.00.single, $134.00 double occupancy is available at the Embassy Suites-Baltimore North Hotel. (Hunt Valley) until September 1, 2010. A daily complimentary breakfast and nightly Manager's Reception are included in your hotel stay.Call 410-527-1400 for reservations and make reference to the Handmade Treasures Teddy Bear Show and Sale to obtain the special group rate.
MERCHANDISE: All items for sale must be kept with the theme of "teddy bear collecting". No selling under market value.This is a retail show.Displays must be confined to the area represented by the table size. No signage permitted in your exhibit area offering discounts off your merchandise. This may be negotiated between you and a client verbally.
RAFFLES: No individual raffles permitted unless approved by Handmade Treasures Inc.
ADVERTISING: Print ads, locally and internationally, as well as extensive flyer and poster distribution throughout the local area and major shows in North America will be the basis of our major marketing strategy for this show. Media kits and press releases alerting the local media for the coverage of the show itself will be another important focus. We will be actively promoting all of our events through TBOV's website www.teddybearsonvacation.com
Extra flyers are available upon request for your clients and local distribution.
TAX COLLECTION: Handmade Treasures is required by the State of Maryland to submit a list of the show's exhibitors two weeks prior to the date of the event.A Temporary Retail Vendor's License will be issued to you and located in your exhibitor's envelope the day of the show.You are then responsible to collect and remit the sales tax on your show receipts to the State of Maryland after the event.
BADGES: All exhibitors and their assistants will be issued name badges and they must be worn throughout the entire event. This policy will be strictly enforced to assist with overall security. Exhibitor table signs will be provided by Handmade Treaures Inc.
SHIPPING: You are responsible for shipping arrangements to and from the hotel of your choice.Please contact the hotel directly to discuss their shipping requirements.
PHOTOS: All first time exhibitors are required to submit three quality photographs of their work at the time of application or submit a website address where your work may be viewed.
CUSTOMS: All exhibitors from outside the United States should follow correct US Customs procedures. Please contact the event manager for further information.
CONFIRMATION AND SCHEDULE OF EVENTS: Will be mailed to you in early 2010.
SEND IN YOUR SHOW APPLICATION FORM PROMPTLY!! EXHIBITOR SPACE FOR THIS SHOW IS VERY LIMITED. APPLICATIONS WILL BE PROCESSED ON A FIRST COME, FIRST SERVED BASIS.
